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Hondo Garden Club

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 These By-Laws are in the process of being revised, but are shown here to give potential members a look into the rules and regulations of this Club.   Current fees may not be correct as shown.

HONDO GARDEN CLUB BYLAWS

ARTICLE I - NAME

Section 1.  This organization shall be known as the Hondo Garden Club.

ARTICLE II - OBJECT

Section 1.  The object of this Club shall be to beautify our homes and serve our community.

ARTICLE III -MEMBERSHIP

Section 1.  Active members of this club shall be residents of the City of Hondo and the surrounding communities.

Section 2.  Active membership shall be by recommendation after the prospective member has attended at least two scheduled Garden Club meetings.  The member making the recommendation will become the mentor of the new member for orientation in our philanthropic activities.

Section 3.  Active members of the Club shall:
    1.  Participate in all activities of the Club.
    2.  Serve as clerks at the Thrift Shop.

Section 4.  Associate members:  Persons interested in the Club’s activities, but unable to take part in them, may become Associate members. 
    1.  Associate members will have the privilege of attending the last meeting of the year, and by invitation, other special events.
    2.  May take part in the flower show.

ARTICLE IV - DUES

Section 1.  The annual dues for each Active member shall be five dollars ($5.00) payable before June 1 of the calendar year.

Section 2.  The annual dues for each Associate member shall be twenty dollars  (20.00).

ARTICLE  V - OFFICERS

Section 1.  The officers of the Club shall be President, First Vice-President, Second Vice-President, Recording Secretary, Corresponding Secretary, Treasurer, Historian, and two (2) Directors-at-Large.

ARTICLE VI - ELECTION OF OFFICERS

Section 1.  At the November meeting, a nominating committee of three (3) members shall be elected by the membership.

Section 2.  Election of officers shall be held annually in January.  New Officers shall take office in May.

Section 3.  In the event that a vacancy should occur in any office, the vacancy shall be filled by the action of the same nominating committee constituted in Section 1 above. Election shall be held at the same meeting at which the nomination is made.

ARTICLE VII - DUTIES OF OFFICERS

Section 1.  The President shall preside at all meetings, appoint all committees and act as the Club’s official representative.

Section 2.  The First Vice-President shall be Program Chairman and shall assume all the duties of the President in her absence. She shall be responsible for (1) planning all programs; (2) making all necessary arrangements for the speakers, including financial matters; (3) properly introducing speakers at the meetings.

Section 3.  The Second Vice-President shall be General Chairman of  the Thrift Shop. She shall be responsible for maintenance of building and grounds.

Section 4.  The Recording Secretary shall issue notices, keep the roll of members, furnish information to any member of the Executive Board and prepare and read all of the minutes.

Section 5.   The Corresponding Secretary shall conduct all correspondence as directed by the President.

Section 6.   The Treasurer shall collect all money and disburse same. She shall pay State and District dues immediately after installation.  She shall give a financial statement at each meeting with written copies going to the Recording Secretary and the President.

Section 7.  The Historian shall keep a record of all Club activities in a scrapbook, which will be displayed on occasion. She shall also send outstanding news items to the District Scrapbook Chairman.

Section 8.  The Parliamentarian shall be appointed by the President. She shall acquaint herself with the rules of Parliamentary procedure according to ROBERTS’ RULES OF ORDER, NEWLY REVISED, 1970 Edition and be ready to advise the Club.

Section 9.  The Directors-at-Large shall assume duties and/or responsibilities as directed by the President in a manner to be in the Club’s best interest.

ARTICLE VIII - COMMITTEES

Section 1.  At the May meeting the new President shall announce the Chairmen of the following standing committees:

Arbor Day
Books
Civic Development
Club Rating (Awards)
Community Service
Conservation
Courtesy and Hospitality
Horticulture
Membership/Friendship
Program
Publicity
Scholarship
Scrapbook
Telephone
Therapy
Ways & Means (Thrift Shop)
Yard of the Month
Yearbook
Youth Projects

Section 2.  The President shall appoint such special Committees, as she deems necessary.

ARTICLE IX – MEETINGS

Section 1.  This club shall hold regular meetings at 1:00 p.m. on the second Friday of each month.

Section 2.  The meetings shall be discontinued during June, July and August.

 ARTICLE X  - ORDER OF BUSINESS  

At all regular meetings of the Club the suggested order of procedure shall be:

                        1.    Call to Order
                        2.    Invocation
                        3.    Roll Call
                        4.    Program
                        5.    Minutes
                        6.    Correspondence
                        7.    Treasurer’s Report
                        8.    Reports of Committees-Standing and Special
                        9.    Unfinished Business
                      10.    New Business
                      11.   Announcements
                      12.   Adjournment

ARTICLE XI - PARLIAMENTARY AUTHORITY

ROBERTS’ RULES OF ORDER, NEWLY REVISED, 1970 Edition shall be used in cases not covered by these By-Laws.

ARTICLE XII - AMENDMENT OF BY-LAWS

The By-laws may be amended by a two-thirds vote of the members present at any regular meeting of the Club, provided the amendment has been presented at the previous meeting.